Rule #9: Be Prepared Continued

Two more ideas to cover about Rule #9. First is the managment triangle. In managing aproject three things must be balanceded. Scope, Schedule, and Resources. Scope is the task that needs to be done from the big picture to the fine details. Schedule is when the task needs to be done by. Resources are what you have available to perform the task, time. To complete a task these 3 must be balanced. Typically this is done by selecting two of the variables and allowing the third to set itself by their restraints. Like a triangle. A triangle has exactly 180 degrees for it's internal angles. No matter how much you change the edges it must have 180 degrees internal to still be a triangle. So imagine each eadge as one of the 3 variables. If you increase the size of two edges the third must also increase. If you increase the size of one edge the other two can increase in any perportion to meet it. A wise manager will set decide which facter is most important, usually scope, the second most important, usually schedule, then set his resources to accomplish the task.

The second idea is what I like to call the McGyver factor. Always carry a pocket knife, and always carry a pen and paper. This may sound silly but they are the two most versitile tools in the civilized world. I can't describe how many times I've needed to open a package or cut a piecse of string or riben and it was accomplished instantly by pulling the knife out of my pocket. The pen and paper is more of a tribute to Rule #11: Write things down. I forget things. Most of the world does. So I always have a pen and paper to write things down on. A name, a reference, a task to perform, an address to visit. I would forget about them instantly without some method of writing them down. So always be prepared to write something down. Always cary a pen and paper. I usually use my cell phone but if the battery is dead, or I need to fill out a paper form, I always have a real pen in my pocket, and a small index card in my wallet just in case.

Comments

"A short pencil is better than a long memory."

Indeed. I actually use a similar quote on Rule #11. "The weakest ink is tronger than the strongest memory".